Laserfiche is a document imaging and management system that effectively digitizes your paper file repositories. Simply scan paper documents into a digital archive. You can also store electronic documents alongside your scanned images.
In a financial services organization, your staff uses high-speed scanners to input new account forms, investment applications, commission statements – all your working and archival client records – into single or multiple Laserfiche databases. You can also import word processing, spreadsheet and other electronic documents with simple drag-and-drop actions. Optical Character Recognition (OCR) reads and indexes every word in your documents, enabling full-text searches of their complete contents.
Authorized personnel then search and retrieve documents instantly with Laserfiche’s Intelligent Search. Users view, print and e-mail documents right from their desktops. Documents may also be archived to CD-ROM or posted on an intranet or the Internet at large without HTML coding.
Comprehensive security features protect your documents from unauthorized access. The Audit Trail Module constantly monitors user access and actions. Documents published to CD-ROM can be accessed but not altered, fulfilling key SEC retention requirements 17a-3 and 17a-4 (as published under NASD notification 93-47). Compact digital backups can be stored securely off-site.
Benefits for Financial Services include:
- Compliant with SEC rules for retention
- Limits exposure to civil and criminal liability due to non-compliance with key regulations: Sarbanes-Oxley (Corporate Reform Act); Gramm-Leach-Bliley (Financial Modernization Act); USA PATRIOT Act; FERPA
- Security controls built to CIA standards
- User-friendly, affordable and scalable
- Redact (blackout) text and images for confidentiality
- Search millions of documents in seconds
- Cuts storage space and helps reclaim office space
- Provides faster, economical distribution of information
- Easily integrated with other systems
- Plug-ins for E-mail, Audit Trail, Workflow, Forms Processing and Web Access
- Quick Fields for automated processing and data entry
